MINUTES OF MEETING Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. TURNBULL CREEK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of Turnbull Creek Community Development District was held on June 13, 2023, at 6:30 p.m. at the Murabella Amenity Center, 101 Positano Avenue, St. Augustine, Florida 32092. Present and constituting a quorum: Brian Wing Board Supervisor, Chairman Jeremy Vencil Board Supervisor, Vice Chairman Diana Jordan-Baldwin Board Supervisor, Assistant Secretary Also present were: Carol Brown District Manager, Rizzetta & Co., Inc. Jennifer Kiliniski District Counsel, Kilinski/Van Wyk (via speakerphone) Grace Kobitter District Counsel, Kilinski/Van Wyk Mike Yuro District Engineer, Yuro & Associates Erick Hutchinson Amenity Manager, RMS Jim Schieszer Field Operations Manager, RMS Brian Stevens Account Manager, Trimac Outdoors Audience members present. Audience members via speakerphone. FIRST ORDER OF BUSINESS Call to Order / Roll Call Mr. Wing called the meeting to order at 6:32 p.m. SECOND ORDER OF BUSINESS Audience Comments on Agenda Items Audience members provided comments on landscaping, mowing, grass clipping discharge, berm maintenance, washout areas, sod installation, swim practice, restroom usage, physical presence of staff, name tags for staff, security concerns, lifeguards and feedback on supervisor’s response to audience comments. THIRD ORDER OF BUSINESS Staff Reports – Part A A. District Engineer 1.) Update on Pond Bank Repairs Mr. Yuro provided the Board with an updated map of pond bank 11. He stated three easements are blocked by fences and the District needs to work with a contractor to obtain cost for repairs. The Board directed Mr. Yuro to obtain proposals for the next meeting and Mr. Vencil requested Ms. Brown oversee as project manager. Discussion ensued. 2.) Discussion on Repaving of Trails Mr. Yuro also updated the Board that he is working on obtaining proposals for repairing and repaving the trails. The Board excused Mr. Yuro at 7:03 p.m. B. Landscaper 1.) Trimac Outdoor Landscape Maintenance Checklist, dated May 1, 2023 through May 26, 2023 Mr. Stevens introduced himself as the new Trimac Account Manager. He reviewed the recent work completed within the District that included the improvements at the roundabout, mulch and pine straw installation, and have modified mowing scheduled because of excessive moisture. Mr. Vencil commented on the importance of an improved landscape checklist. The Board expressed concerns about pest control and Top Choice ant treatment effectiveness. Mr. Stevens was excused from the meeting at 7:11 p.m. The Board accepted audience comments on the approved proposed budget. Audience comments included parking lot concerns, revenue from vendors/instructors, reserve funds, raising fees for instructors, reducing utility fees and installing solar panels, stop allowing outside vendors to use community, swim team, field usage charges, repaving trails, cars at swim team events, irrigation leak, Board meeting frequency, E-blast supervisor contact information. The Board took a brief recess at 7:54 p.m. The Board resumed at 8:01 p.m. FOURTH ORDER OF BUSINESS Consideration of Resolution 2023-06; Amending Date of Public Hearing On motion by Mr. Vencil, seconded by Ms. Jordan-Baldwin, with all in favor, the Board of Supervisors adopted Resolution 2023-06; Amending the Date of Public Hearing for Adopting and Restated Rules, Rates, Fees and Changes, for Turnbull Creek Community Development District. FIFTH ORDER OF BUSINESS Public Hearing on Adopting Amended and Restated Rules, Rates, Fees & Charges of the District Open Public Hearing On motion by Mr. Wing, seconded by Mr. Vencil, with all in favor, the Board of Supervisors opened the Public Hearing, for Turnbull Creek Community Development District. Public Hearing Comments Public comments included liability of parents of minors, enforcement of policies, playground lock, and inquiring of progressive fines. Close Public Hearing On motion by Mr. Wing, seconded by Mr. Vencil, with all in favor, the Board of Supervisors closed the Public Hearing, for Turnbull Creek Community Development District. 1.) Consideration of Resolution 2023-07; Adopting Disciplinary Rules, Rates, Charges and Fees On motion by Mr. Wing, seconded by Mr. Vencil, with all in favor, the Board of Supervisors adopted Resolution 2023-07; Adopting, as presented, Disciplinary Rules, Rates, Charges and Fees, for Turnbull Creek Community Development District. SIXTH ORDER OF BUSINESS Acceptance of Arbitrage Rate Reports for Series 2015A-1 and 2015A-2, dated February 28, 2023 On motion by Mr. Wing, seconded by Ms. Jordan-Baldwin, with all in favor, the Board of Supervisors accepted Arbitrage Rate Reports for Series 2015A-1 and 2015A-2, dated February 28, 2023, for Turnbull Creek Community Development District. SEVENTH ORDER OF BUSINESS Discussion of Investment Options Ms. Brown reviewed the balances in the District’s bank accounts, reminded the Board that she is not a financial advisor, and suggested the Board to further review these accounts. Board directed staff to place this discussion on the September agenda and to have investment options available for Board review. The Board tabled the discussion and requested it be put on the September agenda. EIGHTH ORDER OF BUSINESS Consideration of Gift of Dance Renewal Proposal On motion by Mr. Wing, seconded by Mr. Vencil, with all in favor, the Board of Supervisors approved Gift of Dance renewal proposal for a two-year term, for Turnbull Creek Community Development District. NINTH ORDER OF BUSINESS Consideration of Suspension of Amenity Privileges Mr. Hutchinson informed the Board that the minor and parents have been cooperative and no property damage occurred. The Staff recommended suspension of privileges be reinstated as of the meeting date of June 13, 2023. The Board accepted recommendation and no further action has been taken by the Board. TENTH ORDER OF BUSINESS Consideration of Amenity Center Door Re-Painting Proposal(s) Tabled by the Board. The Board requested for the Staff to consider doing the work and to E-blast the community regarding general requests for proposals for improvements within the District. ELEVENTH ORDER OF BUSINESS Consideration of Commercial Energy Specialists Lift Chair Repair Proposal The Board reviewed proposals and directed the Staff to obtain a revised proposal to repair one of the chair lifts. Ms. Kobitter advised the Board that the ADA requires pools to have two accessible entry points, such as either two chair lifts or one chair lift and a zero-entry access and the District would be in requirement with 1 chair lift operating and the zero-entry access. TWELFTH ORDER OF BUSINESS Consideration of Commercial Energy Specialist Preventative Maintenance Program Proposal The Board directed the Staff to obtain a revised proposal for 1 lift chair and present to the Chairman to execute prior to the next meeting. THIRTEENTH ORDER OF BUSINESS Consideration of Future Horizon Pond Aeration Proposal(s) Tabled by the Board and directed the Staff to obtain additional proposals for September meeting. FOURTEENTH ORDER OF BUSINESS Approval of Consent Agenda 1.) Consideration of Minutes of the Board of Supervisors’ Regular Meeting held May 9, 2023 2.) Ratification of the Operation & Maintenance Expenditures for April 2023 3.) Acceptance of Financial Statement (unaudited) for April 30, 2023 On motion by Mr. Wing, seconded by Mr. Vencil, with all in favor, the Board of Supervisors approved consent agenda of 1.) minutes of the Board of Supervisors’ regular meeting held May 9, 2023, 2.) ratification of the Operation & Maintenance Expenditures for April 2023, in the amount of $146,432.70, and 3.) accepted the financial statement (unaudited) for April 30, 2023, for Turnbull Creek Community Development District. FIFTEENTH ORDER OF BUSINESS Staff Reports – Part B A. District Counsel The Board continued pond bank discussion and requested all activity and direction flows through District Manager. The Board requested three proposals be received for pond bank repair and directed District Counsel to draft Notice of Claim. Ms. Kobitter informed the Board that legislation passed requiring CDD Board Supervisors to complete 4 hours of ethics training annually. Discussion ensued. Ms. Kobitter informed the Board that their office can present a CDD 101 presentation, and it can be given in conjunction with a meeting or workshop. Mr. Vencil suggested providing it in video format. The Board directed the Staff to include CDD 101 questions and answers in Budget Mailed Notice. B. Amenity & Field Operation Managers 1.) Field Operations & Amenity Management Report, dated June 13, 2023 Mr. Hutchinson informed the Board that a resident has requested to use the room for a craft fair. The Board directed the Staff that room can be rented, waivers to be completed by participants, 30-day advance notice to the Staff, disclaimer language regarding resident only, non-CDD event, CDD would not guarantee purchases, Board approved to be included in the newsletter and time limit on rental space. Mr. Hutchinson informed the Board that a resident is interested in using the District’s property to hold a canned good fundraiser. The Board provided clear direction that fundraisers would be considered for registered organizations and not for one-off fundraiser requests. Mr. Hutchinson sought the Board’s direction for the use of the room for political events. The Board directed the Staff that the room is to be treated as a room rental, available to residents and not for commercial use. Ms. Kilinski asked the Board if they would like counsel to work with the Staff in revising policies to be consistent in language and directed District Counsel to revise the policies. C. District Manager Ms. Brown reviewed the District Manager’s report and reminded the Board their next meeting is scheduled for August 8th at 6:30 p.m. in the Amenity Center. Ms. Brown also informed the Board that Mr. Vencil selected Pay Chex for the supervisor payroll processing. SIXTEENTH ORDER OF BUSINESS Audience Comments and Supervisors’ Requests Audience Comments Mr. Mossing, President of RMS, thanked the Board and offered to reduce next year’s renewal proposal amount by $5,000 from what was proposed. Audience members commented on pool maintenance and slime around the pool’s edge. Supervisors’ Requests Mr. Vencil and Ms. Jordan-Baldwin both stated there were dead trees behind their homes and requested the Staff to review. SEVENTEENTH ORDER OF BUSINESS Adjournment On a motion by Mr. Vencil, seconded by Ms. Jordan-Baldwin, with all unanimously in favor, the Board adjourned the Board of Supervisors’ Meeting at 9:50 p.m., for Turnbull Creek Community Development District. Exhibit A